Administration
The Administration of the Congregation is led by Mrs Anne Pole who is the Congregation’s full time Administrator. Anne is supported by Mrs Emily Wright, on a part time basis, and a team of willing volunteers.
Anne’s main duty is the running of the Congregation’s Old Parish Office which is open 7 days a week. Anne describes her main functions as being the point of contact between the congregation or the public and the church or the Ministers, and to be a welcoming presence. While a descriptive list of her duties is outlined below, the Congregation is particularly aware that Anne is frequently its first line of welcome and in that context, the pastoral side of her work cannot be over estimated.
In addition to providing the Administration support for the Glens and Kirriemuir Old, the Office is also an administrative resource for the local community and also the West Angus Area Ministry.
The duties of the Administrator include ….
 | welcoming people into the office and responding to need |
| giving administrative help to the Minister and for the church organisations e.g. photocopying, typing - including minutes, agendas, posters, tickets, syllabuses and distribution via pigeonholes. Notifying meetings etc |
| photocopying for members of the congregation or general public who pay per copy |
| co-ordinating the Hospital Transport Team |
| making up rotas including coffee, door duty, welcome, counting the offering, readings and lifting offering |
| checking on kitchen supplies e.g. tea, coffee and replenishing when necessary |
| looking after the church library |
| opening the church for visitors if required and answering queries. Producing leaflets for visitors, looking after donations, making sure the church is ready for visitors and keeping folders up to date |
| keeping hall bookings which are co-ordinated centrally in the office and sending out bills and keeping the office diary up to date |
| preparing and printing the church newsletter and magazine and organising both a team to collate and separate teams to deliver |
| updating the roll on the office computer |
| printing for outside organisations especially voluntary organisations, churches and charities |
| keeping notice boards tidy |
| replenishing and refreshing pew cards e.g. welcome cards & pew end cards |
| keeping the baptisms database up to date and issuing baptism certificates and ordering and collecting posies |
| creating pages and updating the Book of Remembrance |
| organising timesheets for part-time members of staff |
| being a member of the events committee which organises fundraising & social events |
| being a point of contact for Toddler Groups |
| maintaining the web site |
| having a WAAM commitment |
| dealing with Blythswood, co-ordinating the shoebox appeal and the ongoing collection of goods and monthly delivery to the lorry in Dundee. Anne is the Christian Aid Rep for Kirriemuir. |
| making the Craft Group a welcoming group |
| administrating community worship |